Life at Your Computer
Chapter 1

Lesson 4: Navigate Zoom for Screen Share and Viewing

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Navigating Zoom for Screen Sharing and Viewing

  1. Minimizing Zoom While Sharing Screen:

    • When following along in the class, you may want to minimize Zoom to access your desktop while still viewing the shared screen.

    • Tip: To minimize Zoom while the instructor is sharing their screen, hover your mouse at the top of the Zoom window and click the “View Options” dropdown, then select “Exit Full Screen.”

  2. Adjusting Zoom’s View Options:

    • To switch between different views in Zoom (e.g., Gallery View or Speaker View), click the View button in the top-right corner of the Zoom window.

    • In Gallery View, you can see all participants, while Speaker View highlights the active speaker.

    • Tip: If the Zoom interface is covering important information during a screen share, you can hide it by clicking “Hide Video Panel” in the View Options dropdown.

  3. Zooming In and Out:

    • If you need to make the shared screen larger or smaller, you can zoom in or out by:

      • Pressing Ctrl + Plus (or Cmd + Plus on Mac) to zoom in.

      • Pressing Ctrl + Minus (or Cmd + Minus on Mac) to zoom out.

SIDE BOX: What to Do When You Want to Hide Participants During a Screen Share

Scenario: The participant video panels are blocking your view during a Zoom screen share.

Solution:

  1. In the top of your Zoom window, click the “View Options” dropdown.

  2. Select “Hide Video Panel” to remove the participant videos from your screen, freeing up more space for the shared content.

  3. You can bring the videos back by selecting “Show Video Panel” from the same dropdown.

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  • Use Keyboard Shortcuts: Master shortcuts like Windows + E to open File Explorer quickly, Ctrl + N for a new window, and Alt + Up to move up a directory.

    • Quick Search: Use the search bar in File Explorer to quickly find files or folders. Press Ctrl + F to jump straight to the search bar.

    • Create File Groups: Right-click in an empty space, select Group by, and choose a grouping criterion like Date or Type to organize files easily.

    • Access the Ribbon: Use the Home, Share, and View tabs on the ribbon for quick actions, like copying, pasting, or changing the file view.

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